Information we collect:
When you contact us through the website or by phone or e-mail you may choose to provide us with personal information. An example of some of the information you may provide is outlined below:
– Application to come to a taster day or conference – you may provide us with your name, e-mail address, phone number, and name of your church.
– Application to do DNA – you may provide us with your name, date of birth, e-mail address, phone number, and name of your church. In addition you will be asked to provide us with the name and contact details your church leader and a mature Christian friend so that we can contact them to ask for a reference. Please make sure you have permission from both of your referees before providing us with their information.
– If you apply to do DNA we will ask you to provide us with some more detailed information, some of which will be of a sensitive nature (for example any medication you are on, or any illnesses you suffer from). This information is treated confidentially and is only processed as outlined at the top of the form and for the purposes of maintaining your welfare.
– contacting us by e-mail – we may store your e-mail address and the content of your e-mail if it is necessary for us to do so to carry out day to day functions.
How we use your data:
We will only use your data for the purposes it was provided as highlighted at the point of collection (or as is obvious from the context of collection). Our basis for processing your data is based on our legitimate interest to do so in accordance with the context in which it was provided, or based on provision of your consent, for example where you have signed up to receive mailing from us. If you want to receive regular mailing from DNA you will always have to opt in to do so, and at all times will be given the option to unsubscribe whenever you so choose.
We will never sell, loan or pass on your data to third parties. In order for you to get the most from your DNA year there may be times where we will share your information with other trusted ministry partners but we will only do this with your prior knowledge and permission.
We will not collect any personal data from you without your knowledge and permission.
We may disclose your information in special circumstances where we are required to do so by law – for example in cases of Child Protection
We provide links to websites of our partner organisations. Please note that these external sites will have their own privacy policies. This policy does not cover use of their sites. Please make yourself familiar with their privacy policies before using their website. We don’t have responsibility or liability for their policies.
We take reasonable technical and organisational precautions to prevent the loss, alteration or misuse of your data.
You have the right to request details of the information we hold about you, or to ask us to delete or update any information we have about you. We also have a legal duty to make sure that any information we hold about you is kept up to date and accurate. Please can you assist us with this by letting us know if any of your personal information changes (for example if your contact details or surname change).
We will hold your data for as long as is required to carry out the original purpose for which it was collected, unless a longer retention period is required by law or for insurance purposes. Whenever data is removed it will be destroyed securely (either electronically or using a shredder for paper) according to current best working practices.
If you have any questions or concerns about how your data is stored or processed then please don’t hesitate to contact us on firstname.lastname@example.org, or write to us at DNA, St Clare’s Church, The Vicarage, 242 Cabell Road, Guildford, Surrey, GU2 8JW. Alternatively please feel free to phone us on 07905625195.